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| Overview

Whenever you have questions, we are always here for you. You can submit a ticket directly to us, shoot us an email or give us a call.  Our service team guarantee a reasonable timeframe for any resolution.

Submitting Support Requests

| Submitting Support Requests

Phone + Email Support

| Phone + Email Support

| Phone Support Based on Platform + Team 

| Platform + Card Types

Operations
+ Support Teams

Operational Documentation
Agent Communication
Agent Marketing
Hardware Pricing
Interchange Resources
Next Day Funding
Third Party Products + Services
Gift Card Program
TSYS Platform
Cash Discount Program
ISV Referral Program

Team                                 Phone                          Email

Merchant Service

470.485.1888

Technical Support

470.485.1388

Partner Solution

404.409.9191

American Express                               

Amex Authorization                           

Amex for Merchants                          

Buypass Auth                                      

Buy Pass Help Desk                           

 

Cardnet                                              

Dejavoo                                              

Discover Merchant Support             

FD Risk                                                

FD Collections (Retail Accts)            

Gift Card Balance (First Data)           

Gift Card Tech Support (First Data)   

Master Card 

 

Nashville Help Desk

 

North Customer Support   

Omaha Help Desk and Customer Service

Omaha File Builds/Tech Support

Payeezy

800.297.1020 (ESA 0447)

800.528.5200

800.528.5200

888.800.9244 

 

800.733.3322

800.762.6663 \\ 877.273.8191

877.358.6797

800.347.6673

800.321.4860 //  800.350.1307

800.833.9049

888.529.6578

800.707.5129

800.321.2940

800.542.1894 //  800.828.9034 (terminal)

877.274.7915

800.858.1166

800.228.0210

888.477.3611

| Support Teams, Chargebacks and Misc.

Merchant Solution Queue

Auth.net Reseller

Chargeback Retrieval Dept Omaha

Chargeback PPS/Translink

Chargeback EMS

Pin Debit CB Fax Omaha & North

Chargeback Fax Omaha  & North

Clover Pre-Sales

Clover Omaha

Datawire

Profitstars

Tasq

470-485-1888, ext 301

888.437.0481

800.672.5007

866.637.5467

800.726.2117

402.916.8576

402.933.1673

800-788-9516 (CC ID CC1234)

844.864.5449

800.704.4202 Opt 3

800.299.4467

800.827.8297

Operations Leadership

| Operations Leadership

  • Aaron Feng:  CFO, Finance

       aaron@zbspos.com | 404.643.2967

  • Sammi Yang: KwickPOS  Support + Support Manager

       lingy@zbspos.com | 470.530.0359

  •  Nancy Lan: Sales + Marketing 

        nancy@zbspos.com | 404.409.9191

  • Lisa Huang: Merchant Service Manager + Agent Support

       lisa@zbspos.com | 470.485.1888

Residuals

| Residuals

  • We receive residual files between the 15th and the 20th of each month - our team then processes the files and produces a residual report that is posted in ZBS CRM at approximately the same time the payment is sent

  • We always pay our residuals at the end of month around 20th-31st, time may vary depends on the bank

Partner Solutions

| Partner Solutions

The Partner Solution team serves as your main point of contact, providing guidance and support for all of our operational processes and systems. With their industry knowledge and experience, Partner Solutions representatives assist agents in attracting merchants and increasing residuals. This team's responsibilities include:

  • Providing same day responses or updates to agent communications and inquiries received during business hours

  • Offering guidance and training for all of our products and procedures

  • Conducting research in order to resolve certain escalated issues

  • Assisting with the navigation and usage of applicable systems, forms and statements

  • Maintaining an ongoing knowledge base and understanding of our products and partnerships

Statement Analysis

Upload the statement you want to analyze below, our partner solution team will do the analysis and send a final proposal to your email onfile.

Upload

Rate Calculator

Flat Rate Calculator

Partner Administration

| Partner Administration

The Partner Admin team handles requests related to changes to your profile, bank account and sales codes (including creations!). Requests for any of the following actions must be administered via Email through iso@zbspos.com

  • Profile + Bank Account Requests (SLA: 3-5 Business Days*)

    • Bank Changes 

    • DBA/Legal Name Change 

    • Phone Number

    • Email Address

    • Address Change

  • Sales Code Requests  (SLA: 5-7 Business Days*)

*SLA is dependent upon all supporting documents being submitted

| Profile + Bank Account Changes

Any demographic change requests as outlined below should be sent to our agent support team at iso@zbspos.com. To avoid any delays, please be sure to provide the required supporting documents.

  • Bank Changes (deadline to meet residuals cutoff is the 15th of the month)

    • Supporting Documents:

      • Pre-printed check or bank letter (direct deposit form/Starter Checks not accepted)

      • Drivers License Copy

  • DBA/Legal Name Change (if legal name change, a bank account change must be included as well)

    • Supporting Documents:

      • W9 (filled out + signed - PDF electronic signatures not allowed)

      • IRS SS4 Letter (confirmation of new EIN)

  • Phone Number

    • No supporting documents required

  • Email Address

    • No supporting documents required

  • Address Change

    • Supporting Documents:

      • W9 (filled out + signed - PDF electronic signatures not allowed)

Workflow

Profile Maintenance and Bank Account request that are submitted by 5:00pm ET will be reviewed same day. A Partner Admin Specialist will check all required documents that is needed to move forward with the request. The admin Specialist will inform if 

they are missing any information or required supporting documents.

Underwriting

| Underwriting

The Underwriting is responsible for assessing the risk of all merchant applications while simultaneously ensuring our standards for all applications and risks are followed. Underwriting utilizes different processes, procedures and standards to determine the risk associated with each account.

| Application Submission SLAs

Applications submitted before 4:00pmET (excluding Saturday and Sunday):

  • If auto-decisioned, account status will be updated within 24 hours after application submission

  • If manually decisioned, account status will be updated 1-3 business days after application submission

Underwriting will review the application for completeness and perform their due diligence in order to make the decision to Approve, Pend or Decline. If Pend, our boarding specialist will update and open a ticket on CRM to notify the supporting document needed. It will 1-3 business days to review once the required document or information has been responded.

EXPERT TIP: For faster approval, please ask our onboarding team via email or phone for E-application.

| Underwriting Approval Process

  • After an application is submitted and screened, underwriting will qualify the applications includes a QC check of the application and the application, as well as a bank verification check

  • Once in manual review, Underwriting will review the nature of business for each application to ensure it is acceptable within our current credit policy guidelines

  • Applications with acceptable business types that do not meet the criteria for the auto decision process will follow the below steps:

    • Application is screened for completeness and proper bank check

    • The nature of business is reviewed and screened with the credit policy

    • Business verification is performed

    • Match inquiry is implemented

    • A credit report is pulled and reviewed

    • OFAC screening (Office of Foreign Assets Control) is conducted

    • A web search/derogatory information check is completed

    • Card-­not-­present addendums are reviewed (if applicable)

    • Risk assessment is completed

  • After completion of the above steps, Underwriting will mark the account as 'Approved', 'Declined' or 'Pending'

    • ’Pending’ indicates additional documentation or information is required for a decision to be made

      • Underwriting will explain what is being requested

      • In general, these requests may include items such as financial statements, prior processing statements, business or personal bank statements, explanations of the business and nature of transactions, delivery times, etc.

      • Once the requested information has been provided, Underwriting has a 24-hour SLA* to respond with a decision

        • *Depending upon the complexity and risk of each application, this timeframe may vary

| Top Reasons for a pend

If an account is pended due to credit/fraud risk or incompleteness, our boarding specialist  will notify what information or document needed for the pended account. 

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| Tips for Quick Approval

  • Ask about the merchant’s personal credit to understand the strength of their profile

  • Complete application with correct legal business name/tax ID

  • Submit utility bill, lease agreement or business license

  • Proactively request processing statements and bank statements

  • Ensure voided check/bank letter has correct legal or DBA name

  • Confirm the appropriate CardPointe or 3rd party terminal features are selected

Boarding

| Boarding

The Boarding team is responsible for setting up new merchant accounts on the First Data (Omaha, Nashville, Cardnet, Buypass and North) and TSYS platforms. Our Boarding Specialists are required to make sure all card types, pricing and equipment are correctly configured so the merchant can process in the most efficient manner.

  • Rush Requests:

    • New Business – should identify as a new business on the merchant application

    • New Ownership – switching from another existing MID

    • Terminal Down – cannot process

| Boarding SLAs

Terminal or service requiring platform-specific submission are subject to the platform SLAs referenced below as determined by the processor

  • Clover requests: Up to 3 business days to load and ship device

  • Payeezy: Customer receives credentials via email within 48 hours after request submission

| Merchant Solutions

The Merchant Solutions team serves as our merchants' main point of contact, providing guidance and support for all of our operational processes and systems. Merchant Solutions Representatives assess issues, identify solutions and work within scope of responsibility to provide resolutions. Merchants will be able to call 470.485.1888 for assistance with any merchant account inquiry. 

Merchant Solutions

Please note:

  • SLAs may vary if additional information or research is required for ticket completion

Same Day Turnaround (ticket requests submitted by 5:00pm ET):

  • Datawire/Apriva requests

  • Email Inquiries

  • Auth logs/full card numbers

  • Deposit/transaction assistance

2-3 Business Day Turnaround:

  • ABA/DDA (bank account) changes

  • Legal name/tax ID updates

  • Entitlement updates

  • PCI requests

  • Online reporting requests

  • AmEx conversions (on the first of the month)

  • Demographic changes

  • DBA name change

  • Seasonal holds

  • MCC/SIC Updates

5+ Business Day Turnaround:

  • Tickets that involve research (i.e. missing deposits, chargebacks, etc.), gift cards and BUW

  • Pricing Updates

  • Rate reviews (pricing will be updated by current end of month)

| Rush Request Justifications

  • ACH Updates: These updates are justified as a rush in the event the current account has been closed due to fraud

  • Legal/Tax ID Updates: These updates are justified as a rush in the event the merchant is at risk of being placed in backup withholding

  • Deposit/Transaction Assistance: These updates are justified as a rush in the event the merchant has not been receiving their funding due to an ACH account number or terminal discrepancy; this is not ACH reject related

Deployments

| Deployments

The Deployments team is responsible for provisioning equipment to send to merchants and well as fulfilling device orders and rush requests.

Description: The terminal on our terminal list can be ordered and deployed by us

Terminal Order Form (Aug.2021) 

E-Form, click to open

Shipping: 

  • If an address is not specified, we will ship to the DBA address listed on the account

  • If a shipping method is not specified, we will select the standard shipping for the equipment

  • Tracking will be added to tickets in 2-3 business days once the terminal is shipped out

​      If tracking is not added to an order within that time frame, it will be considered delayed - the                                     Deployments team will update the notes section on that equipment order

  • All terminals, equipment or devices are subject to a shipping fee except if you have a free terminal provided from us, call your agent support if you don't know

  • Overnight shipping can be specified on the application, call our accounting department at

      470-485-1388 to ask the options

Rental Program: Due to the high demand, we now offer a rental program for all of our terminals​, the price is listed on the terminal pricing list. To place the order, click the following form and fill. Once you complete, the order will send to our accounting department automatically.

Workflow + SLAs: 

  • Tickets submitted before 4:00pm ET with files built will have orders placed same day

  • Assuming no issues occur, orders submitted after 2:00pm ET will ship either same day or next day.
    Same day shipping cannot be guaranteed

  • All orders will be billed as specified in the equipment order

| Replacement & Swap

  • Our technician will do a troubleshoot and then a ticket will be created, with the ticket number, both merchants and agents can request a replacement or swap in the event of malfunctioning hardware

  • Agents or merchants will be subject to the shipping fee of the swap and replacement equipment

  • All swaps must be “like-for-like” (i.e. VX520 for VX520), including the terminal’s core functionality

       For instance, we cannot swap a VX520 that lacks EMV functionality for a VX520 that has EMV               capabilities

  • All third party swaps will include a call tag from the corresponding vendor, which can be enclosed inside the new device’s packaging, sent via email or scheduled as a Fedex/UPS pickup at the merchant’s location

Account Cancellations + Refunds

| Account Cancellations + Refunds

The Customer Service department is responsible for responding to cancellation requests. Once a request is receive, a representative will cancel the account in a timely fashion.

| Cancellation Process

Cancellation requests can be sent via the following methods:

  • Opening a ticket requesting cancellation in CRM (preferred method):

    •  Account Cancellation Request + Cancellation Reason

  • Emailing cs@zbspos.com

  • Mailing a letter - signed by the merchant or agent - to ZBS POS at 4932 Buford Highway, Atlanta, GA 30341

  • Return terminal, accessories or other related equipment to ZBS POS at 4932 Buford Highway, Atlanta, GA 30341 in60 days

  • If no returned are made, ZBS reserved the right to charge the cost of the terminal

  • Cancellation timeframes vary by platform, generally take 5-7 business days

| Account Reinstatements

  • Reinstatement takes 1-2 business days after a ticket is created

  • Account closed after 90 days can not be reinstate, a new application is required

  • Once the account is reinstated, the changes must cycle overnight to take effect for First Data reinstatements

    • TSYS reinstatements are real-time

| Refund Process

  • Refunds must be submitted via CRM ticket requests 

  • All refund tickets will be worked within 3 business days of the ticket's creation date

  • Once a refund is submitted to the processor, it may take 3-5 days to reflect in the merchant's bank account

  • Omaha platform refunds are included within the merchant's daily batches

Collections

| Collections

The collection department of each processer is responsible for collecting all delinquent fees and chargebacks, along with applicable Early Termination Fees. Collection representatives work hand-in-hand with Risk department to hold funds on certain merchants. The Collections department also handles all NACHA violations, including closing merchant accounts that are rejecting monthly fees. 

| ACH Reject Process

  • Collections team receives ACH reject reports 

    • A representative will hold merchant deposits accordingly and notate this action by email or ticket

      • If the merchant is processing, funds will be held

      • If the merchant is not processing, they will be contacted immediately

    • Merchants' fees and chargebacks will be resubmitted if the reject was for a code that allows for resubmits (i.e. insufficient funds, uncollected funds)

      • The account will be closed if the merchant does not begin to process again

      • Accounts will not be closed if we obtain corrected banking information

  • The Collections team will send invoices and make phone calls to merchants they cannot ACH - these merchants include:

    • Merchants with a closed checking account

    • Merchants with a block on their checking account

  • Rejected fee accounts will be closed, timeframes vary from different processor

  • Resubmits will be submitted within 2 days after we receive the monthly fee reject report

  • ACH reject fees will be submitted by the 15th of the month for the previous months’ rejects.

| Funds On- Hold Process

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Third Party Orders
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